Source: [Invoicing and receivables — Ledgermast](https://www.ledgermast.com/product/invoicing/)

Product guide

# From a first draft to a payment received

Prepare and approve invoices, issue immutable PDFs, track customer payments, and manage recurring invoices and your product catalog.

Reviewed October 6, 2026

## Receivables

Invoices move from draft through approval to issue, so nothing reaches your customers or your ledger by accident.

-   Draft, approval and issue as three separate acts
-   Credit and debit notes, each with its own numbering and authority
-   Payment receipt and allocation in one transaction
-   Customer statements over any period
-   Typeset PDF invoices, stored immutably and verified by hash

## Nothing reaches a customer by accident

An invoice is drafted, submitted, approved and only then issued. Abandoned drafts never consume a number, and an issued invoice is stored as a PDF that cannot change.

1.  Draft
2.  Submit
3.  Approve
4.  Issue

## Recurring invoices

Schedules prepare drafts on time, and every draft still goes through approval before anyone is billed.

-   A series on the 31st stays on the 31st
-   Backdated schedules catch up safely

## Items

Keep the products and services you sell in a searchable catalog, and invoices remember which item each line came from.

-   Ranked search while you type
-   Archive and restore without losing history

## Follow the work through the books

See the full [invoice approval workflow](https://www.ledgermast.com/product/approvals/#invoice), how [corrections preserve the record](https://www.ledgermast.com/product/ledger-integrity/#reversals), and how to retain [reports and document exports](https://www.ledgermast.com/product/data-exports/).

Working with an assistant? Read [the agent walkthrough for preparing an invoice draft](https://www.ledgermast.com/agents/#drafts).